Posted by Norine Butte on Mon, Nov 17, 2008 @ 01:21 PM
At the conclusion of Workgroup #114, several issues were identified that required additional collaboration between the USPS and the mailing industry. This workgroup will focus on the issues of communicating Critical Entry Times (CETs) to the mailing industry, exploring solutions for mailers requesting specific In-Home delivery days, and the effect of seasonality on service and performance measurement. Impact on Other Issues or Procedures This new initiative may affect and require changes to current business processes.
Some of the impacted organizations or functional areas of the USPS are identified as, but not limited to:
1. Business Mail Acceptance and verification processes that incorporate manual, automated and performance-based verification models.
2. Mailing Standards and Preparation current regulation assessment and development of new requirements.
3. USPS Mail Processing Operations current preparation to processing assessment, business process integrity, data collection/management, and exception reporting.
4. USPS Intelligent Mail and Engineering assessment and alignment of current and future processing and visibility capabilities.
5. Mail Service Providers & Mail Owners acceptance, post-acceptance evaluation of mail preparation and additional data requirements for mail makeup support information.
6. Facility Access and Shipment Tracking System (FAST)
7. Rapid Information Bulletin Board System (RIBBS)
Desired Results The workgroup will focus on the following:
1. Define the business needs of mailers who use Standard Mail to target messaging around In-Home delivery dates.
2. Outline the entry processes that maximize requested In-Home delivery date compliance.
3. Identify any sources of cost required to meet In-home delivery date compliance.
4. Identify feedback mechanisms to deliver feedback on mail entry and delivery for Standard mailings with requested In-Home delivery dates. Explore feedback approaches that leverage intelligent mail barcodes, electronic documentation, and performance-based verification.
5. Identify the optimum communication and education processes for sharing requested In-Home delivery results.
6. Communicate CET definition and requirements.
7. Delineate the relationship of CET and service standards.
8. Outline a process to communicate CET changes externally and the lead time required for these communications to be effective.
9. Identify the effects of seasonality on mail prep, entry, predictable service performance and reporting. Additional Information: Defining the actual CET values is not within the scope of the workgroup. This is an intrinsic function of the USPS.
Posted by Norine Butte on Wed, Nov 12, 2008 @ 04:32 PM
Are you concerned that too much of your mail is going at the lowest Origin-based U.S. Postage rates?
Are you looking for ways to improve your revenue stream while at the same time decrease labor and operational costs?
Are you currently utilizing our program to optimize drop ship USPS entry discounts?
If so, LOOK NO FURTHER. We at Window Book have GREAT NEWS for you - We have launched new support for a pilot program called CoPal that is offered by ALG Worldwide Logistics, provider of co-palletization and destination entry services.
Running your Freight Table: Apply the freight plan process to the selected SCF destination facilities using the freight table provided by ALG.
Announcing CoPal Program for Deeper Drop Ship Discounts
CoPal is a pilot copalletization program for processing Standard Letter mail that will enable you to profit from bigger Drop Ship discount for entries to approximately 334 USPS Sectional Center Facilities (SCFs):
Palletize your files for SCF discounts - a minimum of ONE tray allowed!
Run a supplied Freight Table for approximately 334 SCF destinations
Participate and Save on Drop Ship Discounts:
All DAT-MAIL Toolbox clients can participate in this CoPal program by working with ALG Logistics to save money gained from deeper discounts.
If you are already using DAT-MAIL Editor, simply upgrade to DAT-MAIL Toolbox which includes this money saving CoPal program with Palletization and full Freight Planning functionality.
For more information on CoPal, please call 800-524-0380 or email postalspecialist@windowbook.com.
DO NOT DELAY!! Here is your golden opportunity to implement and save revenue gained from deeper U.S. Postal Discounts.
By Jeffery Peoples, CEO & Founder, Window Book, Inc
Posted by Norine Butte on Tue, Nov 11, 2008 @ 09:01 AM
Enhance Communication via USPS® CONFIRMTM Service
By Jeffery Peoples, CEO & Founder, Window Book, Inc.
One of the services available for participating in U.S. Postal Intelligent Mail® Full Service is OneCodeTM Confirm to track your mailings. Mailers who are currently using PLANET Code® for encoding tracking information for Confirm® service can now take advantage of this new service which is supported by Intelligent Mail®. This means you will be including the OneCodeTM Confirm barcode imbedded in the Intelligent Mail® barcode instead of posting an additional PLANET barcode on your mail pieces. OneCodeTM Confirm service enables mailers to follow the progress of their jobs from start to delivery and track exactly when your mail was dropped off, processed, and delivered. This information will help business mailers to better manage their operation, reduce marketing expenses, improve customer service and call center scheduling.
OneCodeTM Confirm service is designed to add value for the mailers and their customers by enhancing visibility in the USPS mail stream. This service provides you with the data which you can use to track mail electronically, and it will give you information in advance about the path and delivery of outbound mail and inbound business reply mail; destination OneCodeTM Confirm will transmit an electronic notification to the mailers when mail pieces are inducted at the U.S. Postal Service® facility; origin Confirm lets mailers know when their customers have mailed back business reply mail such as checks and orders.
In today's world where mail owners and mail providers need to better manage in-house resources to lower operational expenses, OneCodeTM Confirm service will help you to continue to reduce costs as you implement new Postal Service tools to maintain a competitive edge. Mailers will be able to gain more control over their mailings by being able to access near real-time tracking information of where their mail is and when it will be delivered. They can benefit from major ROI savings on marketing campaigns by tracking all the important and time-sensitive mailings, enhance customer service by monitoring the progress of mailings, and improve cash management by tracking incoming checks and statements.
In order to fully benefit from OneCodeTM Confirm and USPS automation discounts, you need to make sure that your software is compatible with the USPS Intelligent Mail® system, and are able to produce certified barcodes which supports PostalOne!®. Depending on class of mail your software should be able to print 3600's, 3602's, 8125's, 3152-A's, and the files that describe the contents of each statement. Ideally, it should be able to automatically populate Electronic Mailing Data (EMD) from Mail.dat® files and flexible enough to participate with additional real-time tracking programs. By using USPS OneCodeTM Confirm, you will be able to participate in Intelligent Mail, which will no longer be an option but a necessity in the future to benefit from postage discounts. Start inspecting your current operation now since implementing new programs requires time, money, and training.
Posted by Norine Butte on Fri, Nov 07, 2008 @ 05:41 PM
Postal Bulletin
November 6, 2008
22245
PSN 7690-10-000-6461
DMM Revision: Optional Container Preparation for First-Class Mail Items
On November 6, 2008, the Postal ServiceTM is revising 705.8.0 of Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) to add optional standards for mailers preparing First-Class Mail® letter-size and flat-size mailings on pallets, or in other USPS®-approved containers. These standards will be effective in May 2009, concurrent with the implementation of the new prices for mailing services. The May 2009 effective date provides ample time for USPS and mailer systems to prepare and support these changes.
In the interim, we encourage mailers to containerize First-Class Mail items according to these guidelines when they have sufficient volume for a presort destination, rather than placing trays on working ("convenience") pallets. Destination pallets can bypass initial tray distribution operations, allowing significant efficiencies in both processing and transportation, and will enhance our ability to meet service expectations. Mailers need not show the new containerization in their presort documentation until systems are ready in May 2009.
These optional standards may form the basis for local customer/supplier agreements to align and formalize existing mailer and USPS practices for First-Class Mail items. Beginning in May 2009, mailers using the Intelligent Mail® full-service option may also use these standards to containerize mailings when preparing pallets or other USPS-approved containers bearing Intelligent Mail container placards.
We will include First-Class Mail container preparation in the spring 2009 update to PostalOne!®, concurrent with Mail.dat® release 09-1 and Mail.XML version 5.0. Mailers transmitting documentation electronically may include First-Class Mail container data beginning with these updates.
Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM)
* * * * *
200 Commercial Letters and Cards
* * * * *
230 First-Class Mail
* * * * *
235 Mail Preparation 1.0 General Definition of Terms
* * * * *
[Add a new 1.5 to include reference to optional containerization as follows:]
1.5 Optional Containerization
Mailers may prepare pallets or other USPS-approved containers as described in 705.8.10.1 or according to local customer/supplier agreements.
* * * * *
300 Commercial Flats
* * * * *
330 First Class Mail
* * * * *
335 Mail Preparation 1.0 General Definition of Terms
* * * * *
[Add a new 1.5 to include reference to optional containerization as follows:]
1.5 Optional Containerization
Mailers may prepare pallets or other USPS-approved containers as described in 705.8.10.1 or according to local customer/supplier agreements.
* * * * *
700 Special Standards
* * * * *
705 Advanced Preparation and Special Postage Payment Systems
* * * * *
8.0 Preparing Pallets
* * * * *
8.6 Pallet Labels
* * * * *
8.6.5 Line 2 (Content Line)
Line 2 (content line) must meet these standards:
* * * * *
b. Codes. The codes shown below must be used as appropriate on Line 2 of sack, tray, and pallet labels.
[Insert new code for First-Class Mail as follows:]
|
Content Type |
Code |
|
First-Class Mail |
FCM |
* * * * *
8.10 Pallet Presort and Labeling
[Renumber 8.10.1 through 8.10.7 as new 8.10.2 through 8.10.8. Add new 8.10.1 for First-Class Mail on pallets or in other approved containers as follows:]
8.10.1 First-Class Mail - Letter or Flats Trays
Mailers may palletize First-Class Mail according to a local customer/supplier agreement or under 8.10.1. First-Class Mail palletization is optional, but mailers using this option must prepare pallets in the sequence listed below and complete each required level before preparing the next optional or required level. Pallets must contain at least 72 linear feet of letter trays (six full layers) or 24 linear feet of flats trays (three full layers). Maximum pallet height is 12 layers or 77 inches of letter trays (whichever occurs first) or 77 inches of flats trays. When available and with approval by the plant manager of the origin facility, mailers may use all-purpose containers (APCs) or other USPS-approved containers. Mailers approved to use APCs must prepare containers when they have a minimum of 48 linear feet of letter trays or 16 linear feet of flats trays to a presort destination. Preparation, sequence, and labeling:
a. 5-digit. Optional. Based on the origin ZIP Code, for 5-digit ZIP Codes within the 3-digit destinations listed in L201 column B. Pallet may contain trays only for the same 5-digit ZIP Code (for nonautomation letters and flats) or 5-digit scheme ZIP Codes (automation letters only). Place 5-digit scheme trays on 5-digit pallets according to the destination shown in the current City State Product. Labeling:
1. Line 1: city, state, and 5-digit ZIP Code destination.
2. Line 2: "FCM LTRS" or "FCM FLTS," followed by "5D."
b. Origin SCF (local mail). Required; no minimum. Pallet contains trays destined for the 3-digit ZIP Codes serviced by the origin SCF facility in L005; MXD AADC trays when the 3-digit ZIP Code on the tray indicates the origin facility is the processing facility for that mail (see L201, Column C). Mailers may, at their option, place AADC trays on origin SCF pallets when the tray's "label to" 3-digit ZIP Code (from L801) is within the origin SCF's service area. Labeling:
1. Line 1: L002, Column C.
2. Line 2: "FCM LTRS" or "FCM FLTS," followed by "SCF."
c. SCF. Required. For destinations listed in L201, based on origin ZIP Code. Pallet may contain trays destined for the 3-digit ZIP Codes in L005. Mailers may, at their option, place AADC trays on SCF pallets when the tray's "label to" 3-digit ZIP Code (from L801) is within that SCF's service area. Labeling:
1. Line 1: L002, Column C.
2. Line 2: "FCM LTRS" or "FCM FLTS," followed by "SCF."
d. AADC. Required, for machinable and automation letters only. For destinations listed in L201, based on origin ZIP Code. Pallet may contain letter trays only for the 3-digit ZIP Code group in L801. Labeling:
1. Line 1: L801, Column B.
2. Line 2: "FCM LTRS," followed by "AADC."
e. ADC. Required, for flats and nonmachinable letters only. For destinations listed in L201, based on origin ZIP Code. Pallet may contain trays only for the 3-digit ZIP Code groups in L004. Labeling:
1. Line 1: L004, Column B.
2. Line 2: "FCM LTRS" or "FCM FLTS," followed by "ADC."
f. Origin Mixed ADC Surface. Required. Pallet may contain trays destined for the 3-digit ZIP Codes in L201, based on origin ZIP Code. Labeling:
1. Line 1: "OMX" followed by city, state, and ZIP Code information for ADC serving 3-digit ZIP Code prefix of entry Post Office, as shown in L201.
2. Line 2: "FCM LTRS" or "FCM FLTS," followed by "WKG."
g. Mixed ADC Air (all other). Required; no minimum. May contain surface trays when no mixed ADC surface container is prepared under 8.10.1f. Labeling:
1. Line 1: "MXD" followed by city, state, and ZIP Code information for ADC serving 3-digit ZIP Code prefix of entry Post Office, as shown in L004.
2. Line 2: "FCM LTRS" or "FCM FLTS," followed by "WKG."
* * * * *
We will incorporate these revisions into the November update of the online DMM on Postal Explorer® at http://pe.usps.com/ and into the next printed edition of the DMM.
- Mailing Standards,
Pricing, 11-6-08
- - - - -
DMM Revision: Clarification - First-Class Mail Parcel Definition
Effective November 6, 2008, the Postal ServiceTM is revising 101.6.0 and 401.2.0 of Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) to clarify the classification of First-Class Mail® parcels. Mailpieces are classified as parcels, and require parcel prices, when they exceed any one of the maximum dimensions for a flat; or, when they are within the dimensions of a flat but are rigid, nonrectangular in shape, or not uniformly thick. In addition, any First-Class Mail item that is rigid and over
1/4-inch thick is classified as a parcel.
Shape-based pricing was introduced by the Postal Service in 2007. It is critical that we classify First-Class Mail parcels appropriately at acceptance to ensure consistent and accurate prices are charged. Also, correct classification enables the availability of certain extra services, such as Delivery ConfirmationTM and Signature ConfirmationTM, which are available only for parcels, and all Priority Mail® items.
In order for a First-Class Mail item to be eligible for Signature Confirmation or Delivery Confirmation service, it must be eligible to be classified as a parcel. Mailers may not simply choose to pay First-Class Mail parcel prices to add Delivery Confirmation or Signature Confirmation service.
We will incorporate these revisions into the November update of the online DMM on Postal Explorer® at http://pe.usps.com/ and into the next printed edition of the DMM.
- Mailing Standards,
Pricing, 11-6-08
- - - - - -
Publications
Publication 205 Revision: Clarification of the Requirement to Submit Two Types of Labels for eVS Label Certification
Effective November 6, 2008, Publication 205, Electronic Verification System Business and Technical Guide, is revised to clarify the current requirement to submit two types of barcoded labels for eVS label certification.
Currently, the mailers are required to print two types of barcoded labels: Confirmation Services labels and eVS barcode labels without any Extra Services (using Service Type Code 56). For mailers who will use Confirmation Services barcodes exclusively, we are eliminating the requirement to submit barcoded labels without Extra Services. Barcodes without Extra Services use Service Type Code 56 and are commonly referred to as "passive" or "passive enroute" barcodes.
The most current version of the eVS application and the Mailer ID application can be found at http://ribbs.usps.gov/. From the "RIBBS" website, click eVS and then click eVS File Library. Or, you may request this information from eVS@usps.gov.
Publication 205, Electronic Verification System Business and Technical Guide
1 The Basics
* * * * *
1-3 eVS Participation
* * * * *
1-3.3 Step 3: Certification and Quality Control
After completing the applications and all required forms, the applicant must do the following:
b. File and Label Certification. eVS file and label certification consists of two related but independent testing processes:
* * * * *
[Add a new third sentence and revise the last two sentences of 1-3.3.1 as follows:]
1. eVS Confirmation Services Certification.***The eVS applicant must indicate on the eVS application and Mailer ID application which Confirmation Services will be used. The eVS applicant is required to submit eVS barcode labels for Confirmation Services (using the appropriate Service Type Code for the service and class being used) corresponding to the Package Identification Codes in the manifest files. eVS customers who will mail eVS parcels without Confirmation Services must submit the second label type, the eVS barcode labels without any Extra Service (using Service Type Code 56).
* * * * *
We will incorporate these revisions into the next online update of Publication 205, available on the Postal ServiceTM PolicyNet website:
- Go to http://blue.usps.gov/.
- Under "Essential Links" in the left-hand column, click PolicyNet.
- Click PUBs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
- Business Mail Acceptance,
Business Mail Entry and Payment Technologies, 11-6-08
- - - - - -
New Publications: Publication 2013, Vision 2013, and Publication 2013-A, Vision 2013 Overview
Effective October 2008, the Postal ServiceTM issued new Publication 2013, Vision 2013, and Publication 2013-A (brochure), Vision 2013 Overview. Both publications can be accessed online at http://www.usps.com/strategicplanning/vision2013.htm, and printed copies can be ordered from the Material Distribution Center as explained under "Ordering Information." Each district and area will receive an initial distribution of 50 copies each of Publication 2013-A.
Publication 2013 presents the Postal Service plan for building our business and sustaining a strong, viable Postal Service for the next 5 fiscal years, ending in 2013. Publication 2013-A is a trifold that summarizes the detailed strategies in Publication 2013.
The Postal Service will continue to strengthen core operations and services, balancing an immediate and urgent need to reduce costs with a continued commitment to essential strategies such as Intelligent Mail®. The Postal Service will be guided by one principle: we exist to serve our customers. This vision is a commitment to ensuring a vital Postal Service for future generations and rests on three major strategies:
- Focus on what matters most to customers. Our vision is guided by one - that we exist to serve our customers. Our plan is built around satisfying the needs of tomorrow's customers and creating new solutions that meet the requirements of a rapidly changing market.
- Leverage our strengths. We will build from our strengths - an unrivaled national network, sophisticated information systems, and dedicated employees in every community. There is enormous opportunity to leverage these assets to create a new customer value and generate profitable new revenue.
- Embrace change. We must embrace change to ensure the Postal Service is relevant and responsive to customer needs. We will use the Internet more extensively to build our business. We will take a leadership role in adopting environmentally sustainable business practices. And we will collaborate to drive change, accelerate innovation, and create new value.
Ordering Information
Use the eBuy on-catalog requisition system to order Poster 159 from the Material Distribution Center (MDC); search for items using the PSN numbers listed here (without the dashes). If your office does not have access to eBuy, you may order using touch-tone order entry (TTOE): Call 800-273-1509.
Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after registering before placing your first order.) For complete TTOE ordering instructions, visit the Materials Customer Service website at http://blue.usps.gov/purchase/_doc/ops_ttoeins.doc or call 800-332-0317, option 4, option 4.
Publication 2013, Vision 2013
PSIN: PUB 2013
PSN: 7610-11-000-5672
Unit of Measure: EA
Minimum Order Quantity: 1
Quick Pick Number: N/A
Price: Free
Edition Date: 10/08
Publication 2013-A, Vision 2013 Overview
PSIN: PUB 2013A
PSN: 7610-11-000-5673
Unit of Measure: EA
Minimum Order Quantity: 1
Quick Pick Number: N/A
Price: Free
Edition Date: 10/08
- Postal Transformation,
Office of Strategic Planning, 11-6-08