Back in late 2013 when the Postal Regulatory Commission (PRC) ruled that the proposed Full-Service mandate constituted a rate increase of about 4%, this was based on the extra work most mailers had to do to comply with the requirements. This was not far off in terms of what costs smaller and mid-size mailers were facing at that time.
Are you comfortably meeting all the thresholds set by the USPS® - or are you barely meeting, or even falling below them? It is absolutely critical for mailers to monitor their Scorecard regularly, track mailing performance and gain insights to problem areas which need to be improved so they do not end up paying penalties. Actual assessment collection on Full-Service errors could begin as early as this Summer!
In today's mailing world, it is more critical than ever for mailers and mail service providers to be able to communicate with the Postal Service™ electronically. While some mailers are encouraged to use the PostalOne!® system, a growing number of mailers are required to use PostalOne! to submit all of their mailing documents electronically (eDoc). eDoc is required for Intelligent Mail® Full-Service, USPS® incentive promotions and programs like MailAnywhere. Some local postal districts are refusing to accept paper postage statements and require mailers to either submit eDoc or manually enter their statement data using PostalOne!'s Postage Statement Wizard.
On February 1, 2015, Megan Brennan took office as the 74th Postmaster General and CEO of the United States Postal Service®. Megan becomes the first female to be appointed Postmaster General in the entire history of the Postal Service since Benjamin Franklin was appointed the first PMG back in 1775!
It seems like only yesterday when mailers were scrambling to upgrade their software and in-house systems in order to meet the September 2014 rate changes. Then the mailing industry prepared for new rates and Postage Statements for April 26, 2015.
For many years, Window Book has focused on making it easy for mailers to use post-presort software to provide accurate eDocs to PostalOne!. The quest to make this faster, easier and more automated continues to this day. When the PRC ruled in November of 2013 that Full-Service constituted the equivalent of a 4.1% to 4.9% postage increase, I thought that they were way off base. Even considering the cost of updating software, equipment and changing production processes, that number really seemed way off. Even the labor costs for post-presort Mail.dat® editing is tiny compared with this 4.1% - 4.9% number. So where is all this extra expense coming from? Labor.
Here at Window Book we get questions all the time from mailers asking about their Mailer Scorecard. How do you apply for a Scorecard? What if access is denied when you are trying to review your Scorecard? How do you find out what to do about an error; can you drill down to find out? Is there a master list of error codes and what can we do about them? What is an undocumented mailpiece? And the list goes on and on. With this article we hope to answer a few of the more popular questions.
For a while now, Window Book has been talking about moving all of our applications to Microsoft SQL Server. Every Window Book client from the smallest mail shop to multi-billion piece mailers will benefit from this effort. Today, I’d like to talk about how the migration is going and what it means to you. First, let’s catch up with the activity between Spring 2012 and today.
The United States Postal Service® (USPS®) recently announced they are postponing the implementation of monthly updates to the Labeling Lists and the Mail Direction File from July 1 to August 1, 2014. For the first round of monthly updates, the Labeling Lists affected are L001, L011, L012, and L606. The Labeling Lists are located on the Postal Explorer web site under the Additional Links tab. Mailers are encouraged to use this new data as soon as it is available on August 1, 2014, but are required to use this new data no later than September 1, 2014.
The Seamless Acceptance program is already being tested at almost 200 mailing facilities and promises to save mailers and the USPS a lot of time and money. If 90% or more of your mail is Full-Service, you can sign up for "parallel testing" right away. This does not change the way your mail is verified or expose you to any new assessments but it does give you extra visibility into the qualification and accuracy of your mail and the data you provide.