eDoc All the Way!
By Jeffery Peoples
CEO & Founder, Window Book, Inc.
Everybody's talking about the dire financial situation the U.S. Postal Service
is in. The USPS
is planning a "network rationalization" – closing scores of
processing facilities – as well as service standard adjustments in order to
reduce costs to offset financial losses. They might even experience workforce
As part of these plans, the USPS
is encouraging mailers to use PostalOne!
eDoc, and Intelligent Mail
® to improve efficiency and help reduce operational
costs. The USPS
has discussed requiring Intelligent Mail barcodes
Full-Service for years….and now it's no longer a rumor, but
- January 28, 2013: POSTNET sunsets, replaced by the Intelligent Mail
barcode (IMb) on letters and flats to claim automation discounts.
- January 2014: Intelligent Mail Full-Service (including eDoc) is required
to get automation discounts.
Most likely all upcoming USPS promotions will follow the example of the mobile
barcode promotion offered this summer, where eDoc and Intelligent Mail barcodes
(IMb) were required for mailers to get the additional postage discounts.
Inevitably, the USPS
will discontinue accepting paper statements as a
cost-cutting measure. The USPS
annually hand-enters millions of postage
statements; this manual labor costs them millions of dollars for the data entry
alone – not to mention the additional costs of any information incorrectly
entered into their systems.
So, what about the financial challenges mailers are facing? Everyone wants to
be able to work smarter and get more done faster. Automated systems
requiring minimal manual labor, assuring less human errors, and providing
greater efficiency save you time and money. A common misconception is that
is inconvenient, but that is not true if mailers adopt it as a standard
practice for all mailings. When mailers move back and forth between hard-copy
statements and eDoc
is when the inconvenience arises.
One alternative is the Postal Wizard, a form-filling option for those who do not
have mailing information available in the format of Mail.dat or Mail.XML.
However, this method is more work since you have to manually key in the mailing
data into web-based forms, and is prone to human errors. It also limits the
number of pieces allowed for Full Service mailings. For most business mailers,
Mail.dat and Mail.XML are more efficient methods to process eDoc
Embrace eDoc and Intelligent Mail
If you’re not taking advantage of eDoc
start now. When it becomes
a requirement to get postage discounts, you’ll be scrambling at the last minute.
The only way to get the best postage discounts right now is to use IM
Full-Service - thus, eDoc and PostalOne!
The process can take time to switch,
so get going now!
Examine your current system, and decide what kind of tools you need to
participate in eDoc
and Intelligent Mail
. Start with eDoc
even if you’re
not ready to implement Full-Service in your operation. Using eDoc
prepare you to stay viable in the mailing industry. Most of all, it will
simplify your daily tasks, reduce manual labor, increase efficiency, and help
you save time and money. Get going with eDoc