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WindowBook Newsletter August 2006
By Jeffery Peoples @ 9:39 AM :: 218 Views :: 0 Comments :: :: Newsletters
 
 

 

WindowBook Newsletter
 

Inspect What You Expect
in Mailing Software

The need for quality mailing software has increased dramatically over the last several years. Mailing software that manages all postage payment methods, reduces labor, and increases transactional speed and accuracy is necessary to help organizations avoid the profit leaks that can compromise successful businesses. Most importantly, software that accounts for all mailing activities and integrates across the entire enterprise makes it easier for corporations to deal with an ever-changing workforce and postal regulatory and rate landscape.

 Complete Mail Management System

 

 "Any company that mails without a complete mailing management system, including a database of all postal activity, is putting its organization at great risk."

J Jeffery Peoples, CEO
Window Book, Inc.


In a time of uncertainty, where at any moment a natural disaster or operations mishap can throw the mailing process off track, comprehensive postage accounting - a method for automatically collecting metered, stamp, and permit postage payment data in one database - is the smartest way for organizations to account for all postal funds. Plus, more comprehensive postage management will keep you from being caught short when accounting for your fiscal year. The stakes today are higher because postal and labor rates are rising, as is compliance scrutiny. It is crucial for mailers to stay on top of government regulations, including compliance with the upcoming Postal Service rate increase in 2007 and USPS' FAST for drop shippers. When such changes occur on a federal level, commercial software vendors must adapt their systems to help mailers be prepared-well in advance-with accurate rates and documentation. Make sure that you can update your systems with the latest PAVE-approved statements and updated rates ahead of time. Your mailing software should not require you to update your programs on the last day.

Regarding mailing software, a good rule to go by is to "inspect what you expect." In addition to expecting comprehensive postage management and full, prompt regulatory compliance, you should expect your software to interface easily with your business management and postage accounting systems.

 "Inspect your systems to make sure your management and mailing systems integrate and produce a variety of mailing reports that reveal your operational strengths and weaknesses, helping you make better management decisions for greater productivity."

Seamless integration of your organization's business management system with a comprehensive mailing statement generation and postage accounting system that outputs directly to the U.S. Postal Service will decrease the risk of costly errors and facilitate superior mailing operations management.

 

Go Beyond Presort

  Dear Mailer,

It is time to expand your capabilities while reducing your expenses. Find out what you can achieve by utilizing Mail.dat® as part of a Post-Presort system.

Presort software focuses on address verification, address quality, and mail sortation.
Post-Presort
specializes in complete management and flexibility of your Mailing Data. Post-Presort takes your operation to the next level, enabling you to manage your postal documentation in a way not possible with only Presort software.

Q: How can I benefit?
A: Post-Presort system can utilize Mail.dat files to generate accurate postal documentation, simplify and speed mail verification by the USPS®, as well as optimize drop ship discounts. It lets you easily make last minute changes to reflect actual mailings. It allows you to take advantage of a virtual gold mine of retained mailing data for postage reports, giving you the ability to add valuable services to both internal and external customers.

Q: What is Mail.dat?
A: Mail.dat is the industry standard database format for electronic mailing data, consisting of detailed mailing information. It is created during the presort process by a presort sortation software. The Mail.dat files set consists of data elements that make up the only electronic mailing information data accepted by the U.S. Postal Service™.

Q: Why Mail.dat files?
A: Mail.dat enables mailers to operate more efficiently by using a uniform and readily usable format. Using Mail.dat to create and exchange both paper and electronic documents with the USPS will enable you to profit significantly from streamlined production, improved accuracy, and enhanced drop ship discount capabilities. 

Q: How do I get the most
from Mail.dat?

A: In order to realize the full potential of Mail.dat, you need an easy to use software that imports, verifies, and gives edit access to the Mail.dat, files. A Post-Presort system enables you to edit information easily, and adds flexibility as to how you can process the required postal documentation. Mail.dat transforms your current mailing operations by providing a standard format for exchanging postal data among in-house systems and end-users for acceptance, reporting and enhanced transportation planning.

Isn’t it about time you moved forward and took advantage of
Post-Presort system to enhance your mailing system?

For more information, contact: Lisa Bowes,
Mailing Products Manager lbowes@windowbook.com.

 

 

For more information, contact postalspecialist@windowbook.com

 


Window Book, Inc.
   

1-800-370-2410 x5        
Fax: 617-354-3961        
www2.windowbook.com

email: sales@windowbook.com

WindowBook

 

   
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