DAT-MAIL Prep^™- See Why People are Saying WOW!

Do you use Mail.dat files to communicate mailing information electronically with the United States Postal Service® (USPS® ) and your partners? Then, you must know how critical it is to be able to configure the Mail.dat data – view, validate, edit, split, merge, convert – quickly and efficiently to meet production and delivery deadlines.

If you don’t have the right tools, it can be very time consuming to import and validate your Mail.dat data; sometimes you even have to re-start your import every time you encounter a validation error - and it can take a very long time to process these files.

Your solution:
Window Book’s new product, DAT-MAIL Prep is the perfect solution for anyone who has to work with Mail.dat data, and is a stand-alone product that mailers can use to do the initial ‘bulk’ processing before they actually import Mail.dat files into their post-presort software.

Click here to watch a short video about the following functions available in DAT-MAIL Prep.

• Mail.dat Viewing - Quickly display the contents of your Mail.dat file!
• CSA Viewing - View your FAST Customer/SupplierAgreement (CSA) without changing the original .CSV format
• Mail.dat Changing - Change/correct CRIDS, MIDS and/or Permit Numbers
• Mail.dat Validation - Know in advance if there are errors in your Mail.dat files
• Mail.dat Splitting - Split your Mail.dat files to accommodate production needs
• Mail.dat Merging - Combine multiple Mail.dat files into a single mailing
• Mail.dat Converting - Two-way converting - convert 09-1 files to 11-1/11-2 Or vice-versa

Click here to request a demo of DAT-MAIL Prep.
Email postalspecialist@windowbook.com or call 800-524-0380 for more information.

USPS Offers Incentives for Mobile Barcodes
The United States Postal Service®(USPS®) announced a new market test, planned as a limited time incentive program, for mailers who include mobile barcodes in or on certain mailpieces. The USPS has filed with the Postal Regulatory Commission (PRC) for approval to offer this special incentive. The targeted dates for this incentive are July 1, 2011 to August 31, 2011.

What are Mobile Barcodes?
Mobile barcodes are popping up everywhere these days, and are also referred to as QR codes (Quick Response codes). These are two-dimensional matrix barcodes that are readable by dedicated QR scanners and camera phones equipped with QR applications. First used to track parts in the automotive industry, these codes are now used for many applications. The barcodes can be encoded with text, URL’s, or other data. The diagram below illustrates how the barcodes are structured.

These codes have recently become popular in such applications as billboard ads, in-store displays, event ticketing and tracking, trade shows and conferences, print ads, websites, business cards, direct mail campaigns, email marketing, couponing and many more.

What is the USPS Incentive?
The USPS plans to offer an incentive of a 3% postage discount on First-Class Mail presort and Standard Mail commercial letters and flats that contain a mobile barcode either inside or outside the mailpiece. The mobile barcode must be two-dimensional and readable by mobile smart phones. The barcode must be intended to “initiate interaction with consumers via mobile smart phones to market, promote or educate.” The incentive may be combined with the Intelligent Mail Full Service discount, but may not be combined with any other incentive. The mobile barcode incentive is not available on nonprofit Standard mailpieces. All pieces in a mailing must contain the mobile barcode in order to be eligible for the incentive.
 

View the complete webinar calendar and Register today!
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What is Post-Presort Software?
Post-presort software can help you make a smooth transition to eDoc and the Intelligent Mail Full-Service option where you can automate operational procedures, reduce costs, and be more profitable. Use BOTH presort and post-presort software so you can be more productive and efficient!

• Easily edit and generate updated Mail.dat® and Mail.XML™ data
• Build your postal documentation to reflect what you actually mailed vs. building your mailing to your initial planned documentation
• Avoid paying for spoilage or mailpieces that didn't get mailed
• Generate and manage Intelligent Mail Barcode (IMb) for trays and pallets
• Process partial mailings and co-palletization efficiently
• Reduce the cost of mailing by analyzing entry points for drop-ship discounts
• Share mailing and postage data in an industry-standard format with partner companies in the mailing supply chain (transportation companies, mail owners, mail agents and the Postal Service™).
• And much, much more...

Read more about Post-Presort Software.

Custom Programming Service
Easily meet new USPS regulations with Window Book's customized interfaces
Window Book's Custom Programming offering is designed to help you automate and streamline your existing mail production processes by providing customized interfaces between your systems and our industry-leading Post-Presort software solutions.

Easily Track your PostalOne!® Mail.dat Client Activities
Are you finding the PostalOne! Mail.dat® batch mode system difficult to use?

DAT-MAIL's new MD Client Manager Module interfaces with the USPS PostalOne! system and helps automate the monitoring of your PostalOne! upload and receipt files.

• Whether you process just a few - or hundreds of - files a day through PostalOne!, this tool will help make your job easier.
• Configurable to monitor USPS Production, TEM or CAT environments
• Configurable to start the PostalOne! Mail.dat Client upon start-up
• Alerts the operator when the PostalOne! Mail.dat Client needs to be updated
• Monitors log files and organizes them by Job
• Statuses can be viewed at the Mail.dat file level as well as the statement level
• Detects when the PostalOne! Mail.dat Client shuts down and restarts it

Request a personalized demonstration of MD Client Manager today!

Intelligent Mail On-Ramp Service™ (IMORS)
Need help getting started with Intelligent Mail Full-Service?
Sign up for IMORS so you can get going with IM Full-Service and PostalOne! eDoc. Please email postalspecialist@windowbook.com if you have any questions. We can help you make a smooth transition to eDoc.

Handling Drop Ship Data and Labeling List data
How do you currently update your Drop Ship data and Labeling List data? It is important for mailers to work with their software vendors and mail service providers to make sure that the changes are implemented on a timely basis. This is critical so that the correct destination information is populated into the Mail.dat® files, or any other files or printed documents that are used to process or submit postage statements (and other postal documentation) and to create sack, tray, and pallet labels. The Labeling List changes involve not just the facility names, but the ZIP codes associated with those facilities. This affects the destination line on the tags and the mailpieces that are placed into the sacks, trays, and pallets.

Automatically Receive Updated Drop Ship Data & Labeling List Data Information
Window Book has Automatic Postal Data Updates System that lets you automatically update the Labeling List information into your software. Once you have this FREE add-on tool installed with your DAT-MAIL software, you no longer have to remember to check for Labeling List updates, nor do you have to perform manual downloads because it will automatically be taken care of for you! You can just set it and forget it!

Once you configure your system and set the frequency of downloads, it will automatically update your program on a daily/weekly/monthly basis at a set time as programmed. For mailers who process drop shipments of pallets of mail, tray tags, sack tags or Priority Mail Open and Distribute mailings, having up-to-date information on drop ship redirection file and labeling list data is a critical part of their operation. Using updated data will help them profit by making sure their handling units and containers go to the right place with the correct codes. Email postalspecialist@windowbook.com or call 800-524-0380 for more information on Automatic Postal Data Updates System.

Stay Informed with Postal Concierge eTips
Did you know that Window Book's Postal Concierge Service offers weekly e-tips with valuable postal information? Click here to view some of our recent e-tips and sign up to receive important industry news!

Get your mail delivered faster & save on postage with USPS Priority Mail Open and Distribute (PMOD)
Do you process Standard Mail®?
If so, here’s a great tip for you - By using the USPS® PMOD service you can get your Standard Mail delivered as fast as Priority Mail® while paying Standard Mail postage prices!

PMOD lets you drop ship presorted mail to postal entry points using Priority Mail as the shipping method rather than the more traditional way like truckload or air freight. In most cases, it is delivered faster for less money.

• When was the last time you reviewed your drop ship analysis process to ensure your drop shipments are optimized? 
• Are you able to cost effectively drop ship to low-volume entry points or problem delivery areas?
• Do you not currently drop ship your mail because of low volumes?

If you are unsure of the answers to these questions, you are likely a prime candidate for Priority Mail Open and Distribute (PMOD).

Email postalspecialist@windowbook.com and discover how you can easily analyze cost, savings, print container breakout reports, automatically export the data, print PMOD labels and track mailings.

Get a Free PMOD Savings Analysis by uploading a sample Mail.dat® file.

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