Post-Presort Software to Manage Mail.dat® file processing

(If you process Mail.dat files AFTER the presort process, you need this software)

Find out why hundreds of mailers trust DAT-MAIL™ to manage their post-presort processing of Mail.dat files!


Ease of Use

What good is software that no one in your organization can master, much less use to its' full potential? DAT MAIL™ is the easiest post-presort product to implement, integrate with your current systems, and use with positive results - right out of the box! Not only that, but the automation options are almost endless.

Learn More…

Advanced Navigator

In addition to the features of DAT-MAIL™, our Advanced Navigator will assist you making your job easier.

Use the Advanced Navigator to quickly and easily process your mailings including Intelligent Mail® Full-Service qualified mail – and eDoc. The Advanced Navigator screen displays the most important information about the presort, provides access to the most commonly used functions and reports, and lets you edit and update your files by simply pressing a button. You don’t need to be a Mail.dat expert: this screen shows you exactly where the data is in the file and allows access to the data you need at the click of a button!

Learn More…


Improves accuracy of postage statements, documentation and editing at the very last minute

  • Change piece/copy weights and ad percents
  • Schedule drop dates and print drop schedules
  • Create statements for groups of entry points, pallets, sacks and trays
  • Perform version substitutions in response to production variances
  • Automated adjustment for spoilage, shortages and “pulls”
  • Add or remove trays if piece thickness is incorrect
  • Split or merge Mail.dat files
Learn More…

Reduce Costs

  • Eliminate re-running presorts to deal with last minute changes
  • Stop manually filling out statements on paper or entering data into the Postage Statement Wizard
  • Stop handling printed postage statements and qualification reports
  • Reduces paper and storage costs for postage statements and qualification reports
  • Take advantage of productivity improvements resulting from electronic transactions with the USPS.
  • Drop ship mailers can schedule FAST appointments right from DAT-MAIL.
  • Automate editing and processing tasks to reduce time and labor.
  • Validations and editing capabilities to help prevent Mailer Scorecard assessments.


Realize Full-Service Intelligent Mail® benefits

  • Get valuable address correction data for addresses that have changed for free
  • Know when your mail is delivered with free Intelligent Mail tracking data
  • Know exactly when your mailings enter the postal system (start-the-clock, mail induction information).

Saves Money on Postage, Transportation and Spoils

  • Qualify for Full-Service Intelligent Mail® discounts
  • Qualify for postal incentives that make direct mail more competitive
  • Qualify for USPS Incentives and Promotions
  • Drop Ship Mailers
    • Optimize entry points to generate maximum net savings based on postage discounts and transportation costs
    • More accurately calculate in-home delivery dates to improve response
  • Transactional Mailers
    • Deduct spoilage either at the lowest rate or at actual rates with ability to automate this process
    • Reduces transportation costs and warehouse staging space by supporting tray copalletization

Gain the Competitive Edge

  • Stay competitive by offering the highest level postage discounts and incentives to your clients or shareholders
  • Utilize DAT-MAIL™ to provide your clients with finalized proof of mailing information to improve customer service and brand image
  • Integrate with eDM10X and PostalWeb to automate PostalOne!® transactions, with all the transaction data visible right from DAT-MAIL.

Improve Accuracy and Control

  • Eliminate human errors and variability
  • Automatically confirm postage paid to USPS matches postage statements
  • Receive email or SMS text messages when submissions to PostalOne!® fail so no mailing “falls between the cracks”

Automation Tools

Unattended automated Mail.dat® importing, validation, and statement generation. Profile Batch Printing allows you to set up repeat Print Profiles that can be for a specific user, specific printer, specific department, printing automatically the group of reports needed for each. Advanced Automation Workflow Manager (AWAM) provides for hundreds of profiles that can be used to customize the automation steps invoked for different clients, different classes of mail, and so on.

Mail.dat® Validation

The industry expert on Mail.dat® is IDEAlliance, an independent organization that oversees the specification, implantation and usage of Mail.dat® files. Users may select to validate Mail.dat files against IDEAlliance Mail.dat specifications or against PostalOne! Mail.dat specifications. Validations available both upon import and upon export.

Increase Operational Efficiency

  • DAT-MAIL's ability to automate many of its functions will further reduce labor costs.
  • DAT-MAIL's user interface reduces time spent manipulating Mail.dat® files
  • DAT-MAIL™ can automatically download postal data updates (Labeling Lists, destination data, and FAST re-direction data) to keep data fresh without wasting employee's time
  • DAT-MAIL™ can be configured to meet your needs and additional customization is possible

Intelligent Mail

  • Transmit electronic documents using PostalOne!® Mail.dat® or automate via eDM10X™.
  • Supports USPS FAST drop ship appointments – populate 8125s with appointment numbers automatically
  • Print 24-dgit Intelligent Mail® tray/sack/pallet labels
  • FAST certified to use Mail.XML™
  • Print special Quality Control skid sheets
  • Optimize drop shipments with Quick Plan Entry Point Analysis
  • Analyze savings for Priority Mail Open and Distribute containers

Partial Mailing Release Management

No need to try to match your mailing to the mailing paperwork any longer! Quickly, easily, and accurately match your mailing paperwork to the day's release of mail. Never lose track of another piece, or pay postage on items that did not actually mail.

Destination Entry Planning

Use parameters such as weight and/or number of pieces to uncover hidden postage savings in your presorted Mail.dat® file. Make edits to the destinations easily, without affecting your production run.

Statement Flexibility

With or without a Mail.dat® file, create statements on the fly. Keep the USPS and mail owners happy with clear, concise, PAVE-Certified Mailing Statements. DAT-MAIL™ is the ONLY post-presort software that offers this functionality.

Document Flexibility

Ability to print PDF statements: automatically generated and placed in individual client folders for ease of management and redistribution. Integrate with PostalWeb, and Unpaid and Finalized statements and Confirmation Pages are sent to you automatically, via email, direct file transfer to network folders, or both. AND, using PostalWeb Connected, you can manage all of these documents right from DAT-MAIL!


Robust MS-SQL databases for both Mail.dat® and Postage Statement data. Access your valuable data through reports and customized queries.

Production Floor Reporting

Utilize the reporting from DAT MAIL™ to organize and manage your production floor activities. Take on complex jobs that you may have been leery of because managing them with DAT MAIL™ is easy. Expand and grow your operations. DAT MAIL™ can handle it!

Postage Statement Reporting

Mine your statement database in order to provide value-added reporting to your mailers and clients, both internal and external.

Summing it up

DAT-MAIL™ is complete Mailing Data Management software that provides real world solutions for any mailer who submits postage statements to the USPS. It lets you edit your mailing documentation and generate postal statements & comprehensive postage reports.

  • Manage both Mail.dat® and non-Mail.dat® data
  • Create partial mailings
  • Update/edit piece weight and advertising percentages to reflect final mailing
  • Generate reports to track postage, permits, clients & jobs from your final postage data
  • Easily deduct spoilage from mailings to reduce postage costs
  • Access drop ship information & perform entry planning, create 8125's and get current redirections
  • Process commingle, co-palletization, and co-mailings
  • Merge or split Mail.dat files
  • Print customizable pallet placards and sack & tray tags
  • Manage production overflows by creating Sibling records for Handling Units and/or Containers
  • Analyze mailings for Priority Mail Open and Distribute

Edit entry point designations to deal with last minute transportation or long-term cost savings situations without changing your physical manufacturing mail stream. Update the data to reflect the last-minute changes mailers face every day in real-world mailing situations. Once your changes are made, provide the USPS™ with accurate Qualification Reports and Postage Statements. Mailers will develop a stronger relationship with the Postal Service by providing Mail Verification Clerks with easy-to-read, concise mailing documentation, on a consistent basis.


DAT MAIL™ can now boast having the most versatile, flexible and comprehensive security system available for Post Presort Mailing Software in the industry.

Freight Planning

Manage multiple transportation plans for use in freight cost-based destination planning. Use specific parameters that match your needs such as 100 weight, per pallet, administration fee, and even negative savings when delivery speed is the overriding factor. Maximize your drop ship savings!

Special Modules and Interfaces

DAT MAIL™ Modules enables mailers to apply special services or systems into their operations. Modules for participation in FAST appointment setting, to do Palletization, and for superior Postage Accounting are available. Interfaces with Whitter Tagger systems and BCC Mail Manager data offer increased flexibility and reduced redundant work. DAT MAIL™ is the chosen software for interfacing with EFI Hagen, PrintStream, MailShop, and Pro-Mail. ODBC Connect interfacing allows you to transfer data to internal systems without rekeying it.

Back to Top

Is DAT-MAIL Right For You?

Window Book and DAT-MAIL has helped 100's of Mailers
Embrace Full-Service and Save Billions of Dollars

Every mailer is unique. Every mailing environment is different. This customized analysis is designed to identify where YOU as a mailer stand and how DAT-MAIL can improve your efficiency and profitabilty.

Get Your FREE Customized Analysis Now